AI-Powered Enterprise Procurement App

Power AppsPower AutomateCopilot StudioDataverse

THE PROBLEM

Procurement at most mid-market firms still runs on email and spreadsheets. Vendor records go stale, purchase requests bounce between inboxes, approvals stall for days, and finance has no live view of which orders are still open. Every PO ends up rekeyed into something downstream.

THE APPROACH

A unified Power Platform procurement app built on Dataverse. A vendor master with rating, verification status, and payment terms. A guided three-step purchase-request wizard (details → line items → review) that totals on the fly and supports save-as-draft. A role-based home with live KPI tiles - open requests, pending approvals, active POs - and recent activity. Power Automate routes approvals on submit and writes status back to the request; a Copilot Studio agent handles natural-language vendor lookup and AI-assisted line-item categorisation.

First caseNext case →

Walkthrough

5 screens

Procurement portal home dashboard with KPI tiles, quick actions, and recent requests — Home — KPI tiles, quick actions, recent activity

Vendor directory with search, status, ratings, and a vendor detail panel — Vendor master — search, rating, verification, contact & payment terms

New purchase request wizard, step 1 — request details form — New request · step 1 — vendor, category, department, priority

New purchase request wizard, step 2 — line items with quantity, unit price, and totals — New request · step 2 — line items with on-the-fly totals

New purchase request wizard, step 3 — review and submit — New request · step 3 — review, save as draft, route for approval

Outcome

TIME TO RAISE A REQUEST

BEFORE

15-20 min

→

AFTER

<2 min

-90%

VENDOR LOOKUP

BEFORE

Email back-and-forth

→

AFTER

Self-serve directory

instant

APPROVAL VISIBILITY

BEFORE

Inbox guessing

→

AFTER

Live KPI tile

always on

WHAT CHANGED

Requestors raise a clean, fully-itemised purchase request in under two minutes - not the 15-20 minutes a Word template and email chain used to take. Approvers see request, vendor, line items, and grand total in one screen. Active POs and pending approvals are visible on the home tile, so finance and ops never need to chase a status update.

TECH STACK

Power Apps (Modern Canvas)Power AutomateCopilot StudioDataverseMicrosoft 365Azure OpenAI