Visitor Pre-registration System

Power AppsPower AutomateSharePoint

THE PROBLEM

A paper logbook at the front desk for every visitor. No way to know who was expected, no audit trail, and host staff were paged for every arrival.

THE APPROACH

Canvas app for staff to pre-register visitors with date, host, and purpose. Power Automate generates a check-in pass with a QR code, notifies the host on arrival, and writes a full attendance log.

← Previous case Next case →

Walkthrough

3 screens

Visitor Pre-registration System home — KPI tiles for arriving, today, and completed visitors — Home — arriving / today / completed visitor counts plus recent registrations

New visitor pre-registration form — New registration — visitor details, host, purpose, expected arrival

List view of all pre-registered visitors — My registrations — searchable list across the team

Outcome

CHECK-IN TIME

BEFORE

~3 min

→

AFTER

<30 sec

-83%

AUDIT TRAIL

BEFORE

Paper logbook

→

AFTER

Searchable digital

qualitative

WHAT CHANGED

Paper logbook retired. Average check-in dropped from ~3 minutes to under 30 seconds. Audit trail is now searchable end-to-end.

TECH STACK

Power Apps (Canvas)Power AutomateSharePoint